Southend FC

Privacy Policy

Privacy Policy & Notice

About this Policy

This privacy policy and general privacy notice applies to Southend city FC. We at Exclusive Southend City FC take your privacy seriously. This policy and notice have been drafted in accordance with the requirements of the General Data Protection Regulations (“GDPR”), with the support of the legal team at www.legalo.co.uk. This privacy notice explains how we look after your personal data (in all situations where we collect your data) and sets out your privacy rights. It also explains how the law and our approach to privacy and personal data protect you. This privacy notice supplements any other privacy notices that we may provide to you at the point that we collect data from you and should be read in conjunction with those notices.

Our Details

For the purpose of the GDPR, we are the data controller and any enquiry regarding the collection or processing of your data should be addressed to our Data Protection Officer using the contact details below:

Email: terry@southendcityfc

By using the Website you consent to this policy. We are registered with the Information Commissioner’s Office for this purpose.

Information We Collect

We will collect, process, and store personal data only if it is directly provided to us by you. You may do this in your capacity as the user of this Website, by enquiring in relation to our goods or services, becoming a customer or supplier, or potential supplier. Personal information covers any information which relates to you as an identifiable person. Below are examples of the type of data that this may include:

– Identity Data** including forenames, last name, maiden name, date of birth, gender, marital status, and username or similar identifier.
– Contact Data may include invoicing, purchase order, home or work address, email address and telephone numbers, personal or job title and position.
– Financial Data may include bank account and payment card details.
– Special Category Data for example health or medical data, details about your race, religion, sex, and political opinions.
– Transaction Data may include payments made for products and services you have purchased from us, or in relation to payments that we have made to you.
– Technical Data may include internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices used to access this Website.
– Profile and Usage Data may include enquiries submitted by you, purchase information, feedback and survey responses, and how you use our website, products and services.
– Marketing Data may include details of any preference that you have advised us of in relation to marketing communications from us.

We may also collect non-personal data such as Aggregated Data which is data that may be obtained from your personal data, but which does not directly or indirectly identify you. This may include Usage Data detailing how you use our Website and the features and areas that you have interacted with.

How Do We Collect Your Personal Data?

A range of different methods may be used to collect data which may include the following methods:

– Direct interactions with us in person, by post, phone, email or otherwise. You may give us your Identity, Contact, and Financial Information.
– Automated technologies or interactions with our website, by using the web enquiry form, or the shopping cart on this website. You may give us Identity, Contact, and Financial Information.
– Third parties or publicly available sources (third parties may be used in processing Identity, Contact, and Financial categories of personal data).

Data Accuracy

It is important that the data that we hold about you is accurate and up to date. In the event that your data changes, please notify us so that we can update our records.

Use of Your Information

We may hold and process personal data that you provide to us in accordance with the GDPR. The information that we collect and store relating to you is primarily used:

– To enable us to provide our services to you, to communicate with you and to meet our contractual commitments to you. This may include Identity, Contact, Financial, and Transactional data.
– To notify you about any changes to our business, such as improvements to our Website or service/product changes, that may affect our service or relationship with you. This may include Identity and Contact data.
– If you are an existing customer, we may contact you with information about goods and services similar to those that were the subject of a previous sale to you. This may include Identity and Contact data.
– Where you have consented to receive such information, to provide information on other parties’ products or services that we feel may be of interest to you. This may include Identity, Contact, and Marketing data.
– Where you have consented to receive our e-newsletters to provide that to you. This may include Identity and Contact data.
– Where we need to comply with a legal obligation. This may include Identity, Contact, and Transactional data.
– Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. This may include all types of data.

Where we collect your data for marketing purposes, we will always request your consent at the point the data is collected to use your data for that purpose. We will always obtain your prior consent to sharing your personal data with any third party for their marketing purposes. This may be to enable relevant third parties to advise you of products or services that may be of interest to you. We will only use your personal data for a reason other than the purpose for which it was originally obtained if we consider that we need to use it for that other purpose and have a legitimate interest in doing so.

Disclosure of Your Information

There are a range of circumstances where we may disclose your data to third parties. These include:

– Regulatory bodies. We may disclose your data to regulatory bodies to enable us to comply with the law and to assist fraud protection and minimise credit risk. This may include Identity, Contact, and Transactional data.
– Our Suppliers. We may disclose your data to third parties that are involved in the fulfilment of our services to you. This may include Identity, Contact, and Transactional data.
– Third party marketing. Where you have consented for us to do so, we may provide your data to selected third parties who may contact you about their goods or services that you may be interested in. This may include Identity, Contact, and Marketing data.
– Business sale. We may disclose your personal data outside of our organisation: (a) in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets; and (b) if Southend City FC’s business is bought by a third party, in which case personal data held by it about its customers will be one of the assets to transfer to the buyer. However, any such transfer will only be on terms that the confidentiality of your personal data is protected and that the terms of this privacy policy will continue to be complied with by the recipient.

Please be advised that we do not reveal information about identifiable individuals to our advertisers, but we may, on occasion, provide them with Aggregated Data about our Website visitors and customers. If you do not want us to share your data with third parties, you will have the opportunity to withhold your consent to this when you provide your details to us on the form on which we collect your data, or you can do so by writing to us at the address detailed above or sending us an email to EMAIL ADRESS at any time.

Controlling the Use of Your Data

Where we rely on consent as the lawful basis for processing your data, you can revoke or vary that consent at any time. If you do not want us to use your data or want to vary the consent that you have provided, you can write to us at the address detailed in clause 2 or email us at EMAIL ADDRESS at any time.

Data Storage and the Transfer of Your Data

As part of the services offered to you, for example through our Website, the information you provide to us may be transferred to and stored in countries outside of the European Economic Area (EEA) as we use remote website server hosts to provide the website and some aspects of our service, which may be based outside of the EEA, or use servers based outside of the EEA – this is generally the nature of data stored in “the Cloud”. It may also be processed by staff operating outside the EEA who work for one of our suppliers, e.g., our website server host, payment processing provider, or work for us when temporarily outside of the EEA. A transfer of your personal data may happen if any of our servers are located in a country outside of the EEA or one of our service providers is located in a country outside of the EEA. If you use our service while you are outside the EEA, your personal data may be transferred outside the EEA in order to provide you with these services. If we transfer or store your personal data outside the EEA in this way, we will take steps with the aim of ensuring that your privacy rights continue to be protected, as outlined in this privacy policy. Where we use suppliers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US.

Security

The transmission of information via the Internet or email is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of data while you are transmitting it to our site; we have put in place security measures to prevent your data from accidental loss or disclosure. Once we have received your personal data, we will use strict procedures and security.